Responsibilities:

• Bookkeeping including accounts receivable, accounts payable, and waivers of lien.
• Processing invoices, issuing payments, and managing payroll.
• Fielding phone calls, directing calls, and taking messages.
• Filing and organizing job and bid-related documents.
• Balancing paid bills at the end of projects.
• Scanning, recording, and filing various documents such as credit applications, W-9s, and insurance certificates.
• Greeting and directing visitors to appropriate personnel.
• Managing internal and external mail distribution.
• Updating job, employee, vendor, and union information in Foundation.
• Other administrative tasks as required.

Requirements & Capabilities:

• Proficiency in Microsoft Office.
• Typing speed of 55 WPM or greater.
• Basic math skills.
• Familiarity with office equipment including fax machine, copy machine, and computer.
• Excellent communication and organizational skills.
• Ability to work in a fast-paced environment and adapt to changing priorities.
• Strong attention to detail and accuracy.
• A proactive approach to problem-solving and a willingness to take initiative.
• Ability to work both independently and as part of a team.

Qualifications (Preferred, but not required):

• Minimum of 2 years of administrative and/or accounting experience is ideal.
• Open to new graduates and individuals willing to learn.
• On-the-job training will be provided to ensure success in the role.